Thomas and Bonnie Brae Housing Agreement


Residents must be full time, enrolled undergraduate students, juniors or seniors in status, at Concordia University Chicago. Approval for housing in Bonnie Brae and Thomas Apartments is made considering students academic and conduct standing.

The Department of Residential Life at Concordia University Chicago reserves the right to restrict housing, revoke housing, or remove students from housing if their academic or conduct standing change before or during occupancy. Anyone who does not complete registration or whose class load does not meet the university definition of a full-time student is not eligible to live in Thomas Apartments. If already in the building, they will be required to vacate the apartment immediately and will be responsible for any accrued charges and for continued housing needs. If space on-campus is available, efforts will be made to provide access for the removed student to move onto campus.

Residents of Bonnie Brae and Thomas Apartments agree to contract with the Department of Residential Life for a university meal plan as are all university residential students. Modified versions of campus meal plans are available upon request; however the default meal plan for all Concordia University Chicago residential housing students will be applied to their account.

Residents of Bonnie Brae and Thomas Apartments are required to make a $450, refundable
damage deposit. The balance of their deposit will be refunded after they have officially checked out of Thomas Apartments and after all necessary charges have been assessed. Individual student damages that exceed $450 will result in additional charges on their student account.

Agreement Period:

This agreement is for the full academic year from the Fall term opening date for returning
students to no more than 24 hours after the resident’s last final examination in Spring
Term, or whichever term is the last term of enrollment for that academic year. Students
who are graduating or have an authorized part in commencement activities must vacate
their rooms by Noon of the day following Commencement. This agreement period is based
on the Concordia University Chicago academic calendar. Students taking classes in other programs or participating in additional University activities must make alternative housing arrangements if schedule or commitments vary from these dates.

  • An apartment reservation will not be held beyond the first day of class unless a student notifies the Residential Life Office in writing.

  • Without approval, students may not occupy a space prior to the official opening or after the closing of the apartments.

  • Apartments are open during the official semester break between semesters. This period is included in the agreement, and the right to use the apartments during this period is reserved by the university. Residents may occupy their apartments during this period. It is the student’s responsibility to address issues and provide meals during this period.

  • The university’s acceptance of this agreement does NOT guarantee assignment to a specific apartment or particular type of accommodation.

  • Failure to satisfy the financial obligation accrued under this agreement is considered nonpayment of housing and may result in any or all of the following: denial of further services; denial of issuance or transfer of grade transcripts; denial of enrollment; denial of reassignment; termination of the agreement and eviction.

Assignment & Consolidation:

The Residential Life Office will not discriminate in apartment assignments on the basis of
race, color, religion, national origin, sexual orientation, ancestry, age, or disability; however,
only same gender apartment assignments will be approved.

  • Eligible students residing in apartments during the spring semester will be given the opportunity to select a room for the following academic year in accordance with reassignment and selection procedures announced by the Residential Life Office.

  • The Residential Life Office reserves the right to place limits on the number of new and returning residents.

  • The Residential Life Office reserves the right to: move or reassign a student to other facilities; assign roommates; consolidate vacancies by requiring residents to move from one apartment to another or to require students occupying apartments with vacancies to split the cost of that vacancy; consolidate vacancies by closing parts of or complete apartments/floors. If the Residential Life Office deems a student is unwilling to accept an assigned roommate or a consolidation, student conduct sanctioning will occur.

  • Residents may not request an apartment change prior to the second full week of any semester. Apartment changes must be made according to the apartment transfer procedures established by the Residential Life Office. Unauthorized apartment transfers may result in the student being required to return to the original apartment and will result in the student being assessed a $75.00 fine.

  • Apartment space may only be occupied by assigned students. Students may not sublet, assign or share apartment space with others.

Agreement Termination:

Prior to the first day of Fall Term classes, students who are not required to live on campus may cancel their apartment housing agreement by notifying in writing the Residential Life Office and paying the $500.00 agreement release fee. After classes begin, this agreement may not be terminated, except as provided in this section.

Residents leaving the apartments during the academic year without a release from the
agreement, who are still enrolled as full time Concordia University Chicago students,
continue to be liable for the apartment charges that accrue against their accounts. Students
who move into an apartment and subsequently vacate the premises, for Fall Applicants:
on or before September 3, 2010 or, for Spring Applicants Only: on or before January 21,
2011 will be charged a daily rate for the number of days of occupancy, in addition to the
housing release fee. After these dates, no portion of the term housing charge is refundable.

  • Ineligibility - This agreement is terminated if a student loses eligibility as defined in Condition 1, TERMS: ELIGIBILITY.

  • Exigency - The University may terminate or temporarily suspend performance of any part of this agreement without notice in the event of an exigency that would make continued operation for student housing not feasible.

  • Temporary Suspension - Upon application, the agreement will be temporarily suspended if a student withdraws from the University for one semester, drops below a full academic load, or studies abroad. The agreement is reinstated the following semester of that academic year if the student enrolls as a full time undergraduate student. Reassignment to the same apartment is not guaranteed.

  • Violations of Terms of the Agreement - The resident agrees to conduct him/herself in a manner that does not interfere with the use and quiet enjoyment of the premises by others. The University may, in addition to initiating the University Student Conduct process, elect to cancel this agreement if the resident violates any of the provisions of the agreement; any University policy contained in the Concordia University Chicago Student Handbook, procedure, or housing regulation contained in the Department of Residential Life Thomas Apartment Housing agreement or state or local law in the residence halls, by providing the residents with written notice of this termination. In situations where life, limb or properties are jeopardized, a maximum of 24 hours to vacate upon notice of termination will be sufficient. Examples of types of behavior that may be construed as jeopardizing life, limb or property include, but are not limited to, the following actions by the resident:

(1) physical, mental or verbal abuse/harassment
(2) use, possession, sale or purchase of illegal drugs or paraphernalia;
(3) use or possession of firearms, explosives, fireworks, or dangerous weapons;
(4) use or storage of flammable liquids or other dangerous substances;
(5) damage, destruction, or theft of residence hall property;
(6) physical acts of violence or threats of violence through
coercion or intimidation;
(7) tampering with or misusing fire safety equipment;
(8) setting fires;
(9) suicidal gestures or attempts.

The Dean of Students in conjunction with the Residential Life Office will make all such decisions.

Personal Property:

The university is not liable for damages to or theft/loss of personal property, for the failure or interruption of utilities or for injury to persons. Students must provide their own personal
property insurance or make sure they are covered under their parent’s home owners insurance policy. The university will not issue refunds for the failure or interruptions of utilities or reimbursements for damage to personal property caused by the accidental discharge of any fire sprinkler.

Students are responsible for care of assigned apartments and furnishings. Charges may be assessed for damages to, unauthorized use of, or alterations to apartments, furnishings or buildings and for special cleaning necessitated by improper care of apartments or furnishings.

Students are responsible for care of public areas and furnishings. Public areas are
defined as hallways, stairwells, living room, laundry, or storage areas. “Common-Billing”
charges may be made to residents of an apartment, as appropriate for a fine, for damages
and/or vandalism to public areas of the apartment building. Common damage charges will
be divided equally among student residents of a particular area. Students are responsible for removing and appropriately discarding personal belongings from their assigned apartments.

Any personal items remaining in apartments after checkout will be deemed trash. Items
will be removed and appropriately discarded at the student’s expense.